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Inter-Library Loans


All libraries at University of West London offer an Inter-Library Loans service to enable students and staff to obtain materials we do not hold. Materials may be obtained from the British Library, through its Document Supply Service, or from other libraries by means of various reciprocal agreements.

There are often substantial costs involved in acquiring materials from other libraries. Because of this, University of West London charges students a nominal administrative fee of £1 for each ILL request made. This charge is payable in advance and is non-refundable, regardless of whether the request is ultimately satisfied or not. If the borrower has fines over £1 we cannot process the request until the fine is paid.

There is no charge for University of West London staff and research students (i.e., MPhil/PhD).

Inter-Library Loan requests can be made for the following materials:

Due to the costs involved, there are limits on the number of requests that can be made, and these must be for academic purposes only.

Students may be required to obtain authorisation from their tutor before an Inter-Library Loan request can be processed.


Things you should check


The following flow chart may help:

If you are looking for a particular item (usually a book or a journal article), please make sure it is not already available within University of West London before requesting an Inter-Library Loan:

Electronic journals may be found through the A-Z online list or via databases such as EBSCOhost or Lexis-Nexis. Check our pages on full text electronic resources to see what is available. If you are not sure how to use the library catalogue or electronic databases, please ask for help at the Enquiry Desk.


Items at other University of West London sites

If the item you want is held at another site within University of West London, please note that you can usually ask for this to be sent by means of an inter-site loan, for collection at your home site library.

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Alternatives to ILL

Before making a request please consult your subject librarian for advice and consider the following alternatives:

Many theses from other institutions can now be accessed online using the EThOS service.

Check for other sources of similar information within University of West London. For books, try a keyword search on the library catalogue, and for periodicals a search on the electronic databases we subscribe to.

Check for other libraries that may have the item you are looking for, or suitable alternatives. The first option for this will often be other libraries in the M25 consortium. Their details and catalogues can usually be found via the website:

Some University of West London libraries may also have printed directories such as the ASLIB Directory at QR 026.0002541 ASL (St Mary’s Road).

NB: Before visiting another library, please ensure that you check its conditions of access and opening hours.


How to apply for an ILL


Copyright Declaration

All items are supplied subject to copyright regulations. For each journal article request a copyright declaration must be signed to confirm that the copy supplied will be used solely for your own research or private study.

Requests should be handed in to the library Enquiry Desk, and must be checked and approved by a Subject Librarian.


How long does it take?

This will vary. Requests may take only a few days to satisfy, but can take much longer if the item is not immediately available.

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How long can they be kept?

Copies of journal articles are for you to keep.
Most books are supplied from the British Library with an initial loan period of 3 weeks (from the date of supply) and an automatic extension (unless reserved) of a further 3 weeks.



Loans may not be renewed and may not be supplied again within two months of return.


Loss of an ILL

The British Library charges a fee of at least £129.50 (plus VAT) for lost items, including a non-returnable administration charge of £57.50 (plus VAT).


Cost and Allowances

  Students (incl. taught postgraduates) Staff and research postgraduates (MPhil/PhD)
Number of requests 20 requests p.a. 50 requests p.a.
Charge £1 (20) / £8 (20+) Free (50) / £8 (50+)
Charge for lost books £129.50 + VAT £129.50 + VAT



For Inter-Library Loan queries, please contact the following:

St. Mary's Road:

Paragon House:


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